Corporate Officer (m/f/d)

Your tasks:

1. Board Meetings:

• Schedule, prepare material organization (yearly planning for periodical updates, ad hoc scheduling for transaction-driven meetings),
• Prepare and circulate meeting agendas and board packs along predefined timeframes,
• Document meetings in a timely manner, in collaboration with relevant stakeholders (Deal Team/ board members/ counsel): i.e. draft and/or review as the case may be and organize version build up until execution,
• Organize the timely execution and safekeeping of the minutes as well as their tracking.

2. Corporate governance:

• Ensure that corporate governance rules are followed as well as applicable compliance rules relevant to each entity or applicable to each transaction.

3. Legal and corporate documentation:

• Prepare and/or review shareholder(s) resolutions (and/or organization and documenting of AGMs),
• Prepare and/or review proxies and board resolutions for both routine (e.g. quarterly business updates, annual accounts approval, management changes) and event-driven matters in collaboration with Luxembourg counsel and other applicable stakeholders.

4. Plain vanilla legal documentation:

• Prepare ad hoc notices and letters,
• Review/coordinate review and process confirmation letters for auditors, banks, tax authorities and other third parties, engagement letters etc.

5. Incorporation and dissolution of Luxembourg domiciled entities:

• Ensure full understanding of transactions and cooperation with the finance and tax functions,
• Ensure clear, efficient and professional communication with internal and external stakeholders,
• Ensure that pre-signing and pre-closing deal approval governance and other steps are complied with i.e.: deal presentation and approval logistics at applicable level of the holding structure,
• Draft structure charts,
• Gather and safekeep bibles for inter alia: incorporation, transaction, liquidation etc.,
• Account opening assistance, including but not limited to: execution of account opening documentation in accordance with applicable bank instructions, provision of ad-hoc AML/KYC information (e.g. AML letter in collaboration with Advent London as well as other bank onboarding documentation).

6. Shareholders register and companies’ corporate files:

• Establish and maintain shareholder(s) registers for Luxembourg-domiciled companies,
• Safekeeping of, inter alia, trade register extracts, beneficial owner register and extracts of RBE filing, financing instruments’ registers (as the case may be), articles of incorporation, minutes of board meetings, other written board decisions and contracts to which the companies are parties,
• Safekeep AML/KYC documentation.

7. Director fees declaration:

• Prepare and file documentation with tax administration and safekeeping of related documentation

Your profile:

• At least 5 - 8 years of relevant experience in corporate legal administration
• Mastering of Visio
• Good knowledge of related regulatory environment and its requirements
• Excellent verbal and written communication skills
• Able to build effective relationships across the business
• Good listening skills
• Team player with a positive attitude, able to foster knowledge sharing
• Highly organized, with good personal time management
• Able to deliver high quality work, on time, each time
• Fluency in English, both written and spoken is mandatory

Benefits:

• An entrepreneurial working environment giving priority to teamwork
• A multicultural environment where we promote diversity, talent and ideas
• A broad range of challenging projects and events
• A flexible organisation where collaboration is key to success
• A comprehensive remuneration package (details communicated during the interviews)

Contact: